DIN Validation - eForm DIR 3 KYC
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DIN Validation - Udyam Form DIR 3 KYC
Director Identification Number and Designated Partner Identification Number, abbreviated as DIN & DPIN respectively, are 8-digit unique identification numbers assigned to directors and designated partners.
These numbers are allotted to individuals who serve as directors of companies or designated partners of LLPs. Section 153 of the Companies Act, 2013 mandates that every individual intending to be appointed as a director of a company or designated partner of an LLP must apply for allocation of DIN/DPIN to the Central Government using Form DIR 3.
In September 2019, the Ministry of Corporate Affairs introduced Udyam Form DIR 3 KYC. The purpose of this form is to verify the identity and address of DIN/DPIN holders through relevant documents. This requires every individual holding a DIN/DPIN to annually submit their KYC details via Udyam Form DIR 3 KYC.
What is Udyam Form DIR 3 KYC and Who Needs to File it?
Udyam Form DIR 3 KYC is an electronic form that must be filed by every individual holding a DIN/DPIN. Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014 stipulates that every individual holding a DIN/DPIN as of 31st March of a financial year must submit Udyam Form DIR 3 KYC for that financial year to the Central Government by 30th September of the immediate next financial year.
The law explicitly emphasizes that every “individual” holding a DIN/DPIN must file their KYC details annually to the Central Government, regardless of whether they are currently serving as a director/designated partner.
Simply put, any individual allocated a DIN/DPIN with an approved status must submit their KYC details to the MCA using Form DIR 3 KYC.
Udyam Form DIR 3 KYC – WEB
Under the Companies Act, filing Udyam Form DIR 3 KYC annually is mandatory. Every individual holding a DIN/DPIN must submit all required documents to the MCA by 30th September each financial year. Filing the same documents every year can be cumbersome. To simplify this for DIN/DPIN holders, MCA introduced Udyam Form DIR 3 KYC – WEB as a continuation of DIR 3 KYC.
Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014 specifies that if an individual has already submitted Udyam Form DIR 3 KYC for a previous financial year, filing Udyam Form DIR 3 KYC – WEB through web services for subsequent years, without changes in previously submitted details, is considered compliant with this rule for that financial year.
However, if an individual wishes to update their personal mobile number or email address, they must do so by submitting Udyam Form DIR 3 KYC.
To summarize, initially, DIN/DPIN holders must file their KYC details using Form DIR 3 KYC. In subsequent years, they can use the web services of Udyam Form DIR 3 KYC – WEB, provided there are no changes to previously submitted details. Any changes require updating through Udyam Form DIR 3 KYC.
Details Required in Udyam Form DIR 3 KYC
Every individual must provide the following details in Udyam Form DIR 3 KYC:
- Name (as per PAN database)
- Father’s Name
- Date of Birth
- PAN (mandatory for Indian citizens)
- Personal Mobile Number
- Personal Email Address
- Permanent Address with proof (if different from current address)
- Passport (for non-residents of India)
- Aadhar Number
- Voter Identity Card
- Driving License
- Attested copies of mentioned documents
- Digital Signature
Important Points to Note:
- Personal mobile number and email ID must be unique and verified through an OTP process.
- Individuals must use their own digital signature to attest the form.
- Documents must be attested by a Chartered Accountant (CA), Company Secretary (CS), or Cost Accountant along with their declaration.
How to File Udyam Form DIR 3 KYC
The step-by-step process for filing Udyam Form DIR 3 KYC is as follows:
- Download Udyam Form DIR 3 KYC from the MCA website.
- Fill in the details of your DIN with an “approved” status. If the DIN has been deactivated due to non-filing of KYC details within the due date, it can be reactivated after the due date by paying late fees.
- Provide all required details in Udyam Form DIR 3 KYC.
- Verify PAN by clicking on the “Verify Income tax PAN” option after entering the valid PAN.
- Update contact details such as mobile number and email ID. Generate OTP for verification, separate OTPs will be sent for mobile number and email ID.
- After completing all details, get the form attested by a CA, CS, or Cost Accountant using their digital signature. Enter their details along with the signature.
- Submit the Udyam Form DIR 3 KYC.
- Upon successful submission, receive a Service Request Number (SRN) for future correspondence with MCA.
- Once approved, you will receive an email confirming the approval of Udyam Form DIR 3 KYC from MCA.
Consequences and Late Penalty Fees for Non-filing of Udyam Form DIR 3 KYC
Failure to file Udyam Form DIR 3 KYC by the due date will result in the DIN/DPIN being marked as “Deactivated due to Non Filing of DIR 3 KYC.” To reactivate, a late penalty fee of Rs. 5,000 must be paid while filing Udyam Form DIR 3 KYC after the due date.
FAQs
A minimum of two directors are required to register a company under Section 8 of the Companies Act.
Yes, if the department has marked the DIN as “Deactivated due to Non Filing of DIR 3 KYC,” the individual can file Form DIR-3 KYC upon payment of late fees of Rs. 5,000.
The purpose of introducing this form is to verify the details of individuals that were provided in the DIN application. Sometimes, individuals inadvertently provide incorrect information when applying for DIN. Filing KYC details helps verify these details.
Individuals who have been allotted a DIN/DPIN and hold it on 31st March of the financial year should file Form DIR-3 KYC on or before 30th September following the financial year. This deadline applies annually.
No, individuals are not permitted to file their Form DIR-3 KYC multiple times. If KYC details have already been filed for a DIN/DPIN and an attempt is made to file again, the system will generate an error indicating that the form has already been filed.
