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Registered Office Address Change
A registered office is the official address of a company or corporation registered with the government.
A company must declare an address as its registered office within 30 days of incorporation (as per Section 12 of the Companies Act, 2013). All official correspondence is directed to this address, so any change must be notified to the Registrar of Companies (RoC) or Ministry of Corporate Affairs (MCA).
It’s important to note that the registered office differs from corporate, administrative, or branch offices. Changes to these do not require notification to authorities.
Why Is a Registered Office Address Important?
The registered office:
- Determines the company’s jurisdiction under state laws.
- Dictates which RoC oversees the company.
- Holds the legal identity of the company under local laws.
Types of Changes in Registered Office Address
Procedures vary based on the relocation:
- Within the same city
- Within the same state and RoC
- Within the same state but different RoC
- To a different state
- Pass a board resolution.
- File Form INC-22 within 30 days, including:
- Board resolution
- Utility bills
- NOC from the new address owner
- Pass a board resolution and hold an extraordinary general meeting.
- File Forms MGT-14 and INC-22 within 30 days, along with:
- Board and special resolutions
- Utility bills
- NOC or rent agreement
- Obtain special resolution and RoC approval.
- File Forms MGT-14, INC-22, and INC-28 within specified timelines, including:
- Board and special resolutions
- Declarations
- NOC and rent agreement
- Amend Memorandum of Association.
- Hold an extraordinary general meeting.
- File Form MGT-14 and publish a notice.
- Notify creditors and regulatory bodies.
- Obtain RoC approval and file Forms INC-28 and INC-22, including:
- Directors and shareholders lists
- Certified creditors list
- Financial statements
- Declarations and address proof
- Update address in official documents and with tax authorities.
- Notify members and stakeholders via newspaper notice.
- Display new address prominently.
- Inform banks, government authorities, and utility providers.
FAQs
Yes. According to Section 5 of the Companies Act 2013, every company must have a registered office in India in the state of its incorporation.
A registered office is a physical address where companies record their official location and manage their affairs. It must be within India and serves as the legal identity of the company.
Yes, the registered office address can be a residential or commercial space within India, including your home.
Companies may need to change their registered office due to reasons such as relocating their business, lease expiration, or business acquisition.
Failure to comply, such as not notifying authorities of address changes, can result in fines. The company and responsible officers may face penalties of ₹1000 per day, up to a maximum of ₹1 lakh.
